The name of this organization shall be the North Carolina Property Mappers’ Association. It’s purpose is to bring together those persons concerned with property mapping, land records management and geographic information systems in state and local governments without regard to the unit of government or department in which such persons perform their duties.

ARTICLE I - Objectives

Section 1. To create a framework in which the cities and counties of North Carolina may cooperate in the improvements in property mapping, land records management, and geographic information systems (GIS).

Section 2. To provide a forum in which officials of various agencies of state and local government concerned with property mapping, land records management and geographic information systems may discuss common problems.

Section 3. To provide a means whereby property mappers and other persons interested in property mapping may interchange ideas and experiences and obtain advice.

Section 4. To advance property mapping, land records management and geographic information systems knowledge and practice through education.

Section 5. To encourage a high standard of professionalism as a means to more effectively serve the public.

Section 6. To work toward the improvement of the technical quality of property maps and geographic information available to local governments.

Section 7. To support legislation beneficial to property mapping and land records management and modernization.

ARTICLE II - Membership

Section 1. Regular Members: Mappers, Mapping Supervisors, GIS personnel and department heads in charge of mapping, employed by county and city government units shall be entitled to regular membership.

Section 2. Associate Members: Persons not eligible for regular membership but who are actively involved in land records management.

Section 3. Subscribing Members: Manager level individuals and marketing representatives of non-governmental firms committed to the advancement and modernization of land records.

Section 4. Rejections: The right to reject any application for other than regular members exclusively.

Section 5. Voting Rights: The right to hold office and vote is reserved to regular members exclusively.

Section 6. Transfer of membership: Whenever the dues of a member are paid by the employer and he or she resigns, retires or otherwise vacates the position during the period for which the dues have been paid, the membership may be transferred to the successor upon receipt of written notice to the Association by said employer.

ARTICLE III - Officers

Section 1. Selection: At each annual meeting there shall be elected for a term of one (1) year, by the regular members in good standing who are present and who by proxy, a President, President- Elect, Vice President, Secretary and a Treasurer.

Section 2. Executive Committee Members: The executive committee shall consist of the President, the immediate past President, the President-elect, Vice-president, Secretary and Treasurer. The President shall be the Chairman of the Executive Committee and may call a committee together in the interest of the Association at his or her discretion or upon written request of three committee members in good standing.

ARTICLE IV - Duties of Officers

Section 1. President: The President shall be the Chairman and preside at all general association meetings and Executive Committee meetings or designate the President-elect, the Vice-president or other regular member in good standing. The President and President-elect shall jointly appoint Committee Chairman except for the Certification and the Education Committees as he or she may deem necessary.

Section 2. President-elect: The President-elect shall share the duties and responsibilities as outlined by the President. The President-elect shall exercise all the powers and duties of the President during his or her absence or inability to act, shall perform such other duties as may be assigned by the Executive Committee and shall also act as coordinator of the standing committees.

Section 3. Vice-president: The Vice-president shall exercise all the powers of the President during the absence or inability to act of both the President or President-elect and shall perform such other duties as may be assigned by the Executive Committee. The Vice-president shall be the chairman of the Education Committee and the duties and responsibilities of the committee shall be to plan, coordinate and supervise schools, seminars and conferences. The Vice-president shall make such determination as to the educational needs of the Association and shall appoint the Education Committee form the general membership in good standing to assist with the schools, seminars, and conferences.

Section 4. Secretary: The Secretary shall keep a roll of all members of the association and a true up-to-date record of all proceedings of the Association and meetings of the Executive Committee, which shall be turned over to his or her immediate successor in office.

Section 5. Treasurer: The Treasurer shall be the chief financial agent of the Association and shall exercise such authority and perform such duties as may be prescribed by the Executive committee. The Treasurer shall have custody of all funds, securities and legal instruments of the Association and shall be responsible for their safekeeping. Subject to the approval of the Executive Committee, the Treasurer shall determine the place and manner for depositing and safekeeping of such funds, securities and legal instruments. A correct account of all receipts and disbursements must be kept and a complete up-to-date report submitted at each annual meeting. The Executive Committee shall have full right to examine and/or cause an audit to be made annually.

ARTICLE V - Nominations and Elections

Section 1. Nominations and Elections: The President shall appoint each year a nominating committee consisting of no more than three (3) regular members in good standing who shall select one name from the regular members, in good standing, as a candidate for each office and make the necessary report at each annual meeting.

Section 2. Additional nominations may be made from the floor at any annual meeting by any regular member in good standing.

Section 3. Officers shall be elected by majority vote, including votes by proxy, at the annual meeting.

Section 4. Voting by Proxy: A regular member in good standing who will not be attending the annual meeting may vote by proxy. Validation and approval of the manner of a vote by proxy shall be made by the Executive Board prior to the meeting.

ARTICLE VI - Meetings

Section 1. The association shall hold its annual General Meeting at which time the election and installation of officers shall take place. The Executive Committee shall have authority to call special meetings at such timeas it deems necessary.

Section 2. All proposed amendments shall be submitted to the Executive Committee for its review no later than 60 days in advance of the annual meeting.

ARTICLE VII - Amendments

Section 1. This constitution may be amended by a majority vote of regular members in good standing present and voting at the annual meeting, provided that notice and a copy of any proposed amendment shall have been sent to all regular members by mail, not less than thirty (30) days prior to such meeting.

Section 2. All proposed amendments shall be submitted to the Executive Committee for its review no later than 60 days in advance of the annual meeting.

ARTICLE VIII - Definition of "Property Mapping"

Property Mapping is a secondary visual representation of the cadastral information from the primary sources of deeds, plats and surveys for the purpose of creating a composite representation of land within a governmental unit for tax, zoning or other proper governmental purposes.

That information developed from property mapping may be used as a basis for further investigation onto the primary sources of deeds, plats and surveys, but it is not intended to serve as a substitute for primary sources of cadastral information.

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